ISO 9001-2015 7.5.3 Control of documented Information


FREE QHSE Software Click <HERE> to Learn More

FREE QHSE Business Software Solutions

FREE Quality, Health and Safety, and HR Business Software Click <HERE> to Learn More and Download


QHSE Support >(Site Map) Quality Guidance > ISO 9001-2015 Clauses > ISO 9001-2015 clause 7 >  

ISO 9001:2015 Clause 7.5.3 Control of documented information







ISO 9001:2015 Clause 7.5.3 Control of documented information


Clause 7.5.3 is subdivided into two untitled requirements.


Both sub clauses of 7.5.3 define requirements that 'shall' be met to embrace the requirements of ISO 9001-2015


The key word 'shall', meaning a command, an obligation required to be met. Details how the documented information required by ISO 9001-2015 and your quality management system 'shall' be controlled to ensure;


it's available, where and when required and is suitable for use

it is adequately protected Details specific activities in regards to the control of documented information which 'shall' address the


distribution, access, retrieval and use;

storage and preservation, including preservation of legibility;

control of changes (e.g. Version control);

retention and disposition.


Organizations should also note that documented information of external origin determined by the organisation to be necessary for the planning and operation of the quality management system shall be identified as appropriate, and be controlled.


Again there is nothing new and was previously covered by clauses 4.2.3 c to g and 4.2.4 for the documentation requirements of ISO 9001-2008.


All of the requirements of this clause can be met using DICS - Document Issuing and Control system my On Safe Lines QHSE Software, see link below to learn more.


In the example below it shows a software program Audited Manager being controlled and issued to three locations. 


Document Control System


continued on next page...

Useful integrated management system cross references


ISO 14001


ISO 14001-2015 7 Support

ISO 14001-2015 7.5 Documented information


ISO 45001


ISO 45001-2018 7 Support

ISO 45001-2018 7.5 Documented information


Help file v1.154.0333 : Copyright © 2021 Brian G. Welch MSc(QHSE), NVQ4(OH&S), CMIOSH - Supported by Website On Safe Lines