ISO 9001:2015 Clause 7.5.3 Control of documented information
Clause 7.5.3 is subdivided into two untitled requirements.
Both sub clauses of 7.5.3 define requirements that 'shall' be met to embrace the requirements of ISO 9001-2015
The key word 'shall', meaning a command, an obligation required to be met.
•it's available, where and when required and is suitable for use
•it is adequately protected
18.104.22.168 Details specific activities in regards to the control of documented information which 'shall' address the
•distribution, access, retrieval and use;
•storage and preservation, including preservation of legibility;
•control of changes (e.g. Version control);
•retention and disposition.
Organisations should also note that documented information of external origin determined by the organisation to be necessary for the planning and operation of the quality management system shall be identified as appropriate, and be controlled.
Again there is nothing new and was previously covered by clauses 4.2.3 c to g and 4.2.4 for the documentation requirements of ISO 9001-2008.
All of the requirements of this clause can be met using DICS - Document Issuing and Control system my On Safe Lines QHSE Software Ltd, see link below to learn more.
In the example below it shows a software program Audited Manager being controlled and issued to three locations.
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